Chief of Staff

Sefaria, a nonprofit organization dedicated to building the future of Torah in an open and participatory way, seeks a dynamic and resourceful Chief of Staff to provide high-level administrative support and assistance to the CEO.

Position Overview

The Chief of Staff is a full-time exempt hybrid position based in New York City. The ideal candidate is a proactive problem solver with exceptional communication skills and the ability to prioritize competing demands. Strong writing skills, impeccable attention to detail, effective time management, and a collaborative, positive demeanor are essential.

This person should have relevant experience and be comfortable working in both in-person and remote environments. Relevant experience might include operations, administration, project management.

Much of the work will involve supporting the CEO’s key focus areas: fundraising, external relations, strategic operations, board management. This includes managing the CEO’s calendar and schedule, ensuring timely follow-ups, assisting with task completion, and handling email correspondence. The Chief of Staff will also draft and edit communications on behalf of the CEO, including ghostwriting emails and other materials.

Given the dynamic nature of the CEO’s role, the Chief of Staff must be able to adapt to changing circumstances, maintain consistency, and uphold the confidentiality of sensitive information.

The Chief of Staff will report directly to the CEO and work closely with senior members of the Strategy team. They will also serve as a liaison between the CEO and multiple stakeholders, including members of the Board of Directors, other Sefaria staff members, funders, and partners.

Responsibilities

Responsibilities include, but are not limited to, the duties outlined below.

• Triage the CEO’s inbox; draft, proofread, and edit select correspondence — which can be sensitive and confidential — and send on the CEO's behalf.
• Manage the CEO’s calendar, which includes a high volume of internal and external meetings; resolve any scheduling issues and ensure the CEO’s schedule is followed and respected.
• Schedule board meetings, committee meetings, as well as internal meetings for the team.
• Conserve the CEO’s time by reading, researching, collecting, and analyzing information as needed in advance of meetings.
• Complete special projects for the CEO or other teams, including preparing memos and digital presentations.
• Support the CEO and other executives as they develop, monitor, and communicate Objectives and Key Results (OKRs) to ensure alignment with strategic goals.
• Help prepare and distribute materials for board meetings and interim board communication.
• Attend meetings as requested, take meeting notes, and handle follow-up.
• Provide a bridge for smooth communication between the CEO and other staff.
• Prioritize conflicting needs and complete projects efficiently and successfully.
• Record the CEO’s fundraising activities and contacts in Salesforce.
• Arrange travel and accommodations for the CEO and other staff as needed.
• Arrange in-person meetings, including booking, AV, catering, etc.
• Staff fundraising events after work and occasionally on weekends (at least six per year).

Attributes we’re looking for:

• Understands how to collaborate with a variety of different people and roles, both internally and externally.
• Strong interpersonal and communication skills.
• Demonstrates forward-thinking and confident decision-making.
• Shows tenacity in problem-solving and critical thinking.
• Brings a willingness to engage in continuous learning and training.
• Proven ability to work independently, especially in remote environments.
• Shows a willingness and ability to adapt to change.
• Maintains patience and composure in dynamic or changing circumstances.
• Passionate and enthusiastic about the work Sefaria does and is dedicated to supporting Sefaria’s mission.

Experience, Qualifications, and Requirements

• Bachelor's degree or equivalent professional experience in a related field.
• One year of relevant work experience; can include internships and work study positions.
• Excellent writing skills: emails, memos, and presentation decks.
• Comfortable managing multiple projects and deadlines simultaneously.
• Superior time management and organizational skills.
• Impeccable attention to detail and a commitment to accuracy.
• Experience working in an administrative capacity with an eye toward systems thinking and efficiency.
• Discretion with sensitive and confidential information.
• Knowledgeable about or interest in Sefaria, Jewish texts, and Jewish community writ large, preferred.
• Proficiency in working with the technology in an online work environment, including Google Suite, Slack, Zoom, Trello, and Salesforce (training will be provided as needed).

Compensation and Benefits

• The annual salary range for this position is $53,000 - 63,000 depending on years of experience in a similar role.
• Generous paid time off, including: 15 vacation days; 12 sick days; approximately 9 Jewish holidays and 10 federal holidays annually; and full closure for Passover.
• Sefaria offers comprehensive medical insurance options from Aetna, including at least one plan fully covered for employees.
• Sefaria offers multiple subsidized dental plans and provides vision insurance as a voluntary benefit.
• Fully paid parental leave ranging from 8 to 13 weeks, depending on circumstances.
• Retirement Benefit: 401(k) with a 100% match on the first 3% and a 50% match on the next 2%, up to a 4% total match after six months.
• Access to a Flexible Spending Account for health and dependent care expenses.
• Employer-paid short- and long-term disability insurance through Guardian.

How to Apply

Click below to apply. Your application will include your resume and cover letter. In your cover letter, please indicate why you are interested in working at Sefaria. Applications without a cover letter will not be considered.

Additional considerations:

• If you meet more than 75% of the qualifications listed in this description, we encourage you to apply.
• If you have a disability and require accommodation or assistance with our application process, please send an email to hiring[@]sefaria.org.
• Sefaria does not accept solicitations of any kind from job placement services or phone calls from prospective candidates.

About Sefaria

Sefaria is a nonprofit organization dedicated to building the future of Torah in an open and participatory way. We are assembling a free, digital library of Jewish texts and translations and developing digital tools, educational resources, and engagement opportunities that enable people to deepen their study. Sefaria was founded in 2013 and has since become a mainstay of Jewish learning and education with more than 4 million users annually. Sefaria’s API powers nearly 80 independent projects and dozens of Torah-focused websites. Sefaria’s team of nearly 30 full-time staff is remote, with employees based in several US cities and in Israel.

Sefaria provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Nothing in this job description or advertisement postings guarantees employment.